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Many people are used to be troubled by backup and recovery of Outlook information. I have searched many data for this but have not researched it deeply. The information on the Internet is so common that has little usage. So here I want to make a complete arrangement of how to back up your information in Outlook.
1. Backup of multi-users information
Don’t forget that Outlook is included in Microsoft Office. After you installing Microsoft Office, you can click on start button and choose program, Microsoft, tool, and finally select the Microsoft Office user settings backup guide. Then you will be faced with a dialog which you can simply click on the “next” button. After that, you should choose backup local settings and direct the target folder for saving the backup files and the name of them. You should remember that the extension name is ops. Finishing these works, you can then click on the “start” button to begin the backup. All personal settings in many part of Microsoft Office will be saved including those in Outlook. The register information of Outlook will also be saved. With this information being saved, you need not to worry about your recovery when needed.
2. Backup your mails, tasks and calendar
Outlook put the information about your mails, tasks and calendar in MAPI folder. This folder can be stored in a file whose extension name is pst. If you want to backup these kinds of data, you can do as follows.
First, you should terminate all email-related applications for example Outlook, Microsoft Exchange or Windows Messenger.
Second, you need to click on start button to select settings, control panel and double click on mail application to open the Outlook property dialog. And then click the show all setting files button.
Then you can select the setting file you want to save. Remember you should choose all pst files if you have more than one personal setting files. After you selecting the pst files, you will be given an address. Please remember it.
Finally you can run your explorer and go to the address above. You then will see the pst file and you can copy that to other folders to finish the backup.
